草榴社区

Food Trucks and Mobile Food Facilities have become a popular addition to many university events and can add an exciting element to campus programming. However, hosting events with Food Trucks come with additional considerations and risks that must be properly managed.
 

The following guidelines are designed to assist event organizers with hosting on-campus events with Food Trucks. Only University-approved Food Truck vendors are permitted, and only at designated on-campus locations for events that have been approved on the University Calendar. 

 

Event Organizers are responsible for reviewing the University Mobile Food Facilities Policy and ensuring that all University policies are followed during events.

After review of the University Mobile Food Facilities Policy, event organizers should follow the below guidelines for hosting events with Food Trucks

Submit a request in  for approval and to reserve a campus location for the event.

• Be sure to indicate in the request that you are interested in hosting Food Trucks.
• Food Truck events may be held in the following designated locations:
  • Dougherty Drive
  • The Grove
  • Mendel Field
  • Riley Ellipse (Oreo)
  • Rowen Campus Green
    If you are interested in requesting a Food Truck event at a campus location not listed above, please first contact University Events to discuss possible alternate location.

For the safety of our campus community, it is important to use only university-approved vendors with up-to-date insurance and licensing.

• When reaching out, include the following information:
  • Date, time, location, and name of the event
  • Name, email, and cell phone of the event organizer
  • Requested menu items
  • Designated number of pre-paid servings requested
  • Information regarding proper invoicing (must include the date of the event, and the department and name of the event organizer)
• A Mobile Food Facility Agreement must be completed by the Food Truck Vendor and collected by the sponsoring office in advance of the event. This agreement should stay on file with the sponsoring office for future reference if needed.
• Given the nature of Food Trucks, many are able to accomodate only a certain number of pre-paid servings within a given period of time (i.e. 250 servings over 2 hours), and/or may have a required minimum number of pre-paid servings. 
• Alternatively, if point-of-sale/individual transactions is requested by the event organizers, vendors may require a minimum number of people in attendance at the event or a guarantee of a certain number of individual sales in order to agree to point-of-service sale.

Hosting a food truck often requires various campus services.

Event organizers must submit a Facilities Management Event Assistance Work Order to request adequate trash and recycling containers for the event. Be sure to include the date, time, location, number of Food Trucks, and event organizer contact information in the Work Order request.

Contact the Parking Office to share basic event details (location, number of trucks, day-of contact information). This step is especially important if the truck will be located in a location requiring a parking space, such as on Dougherty Drive. Event organizers should communicate with trucks about where to enter campus, keeping campus construction in mind.

After the event, event organizers should ensure proper invoicing as outlined in the Mobile Food Facility Agreement. Invoices must include the date of the event and the department and name of the event organizer, and should be submitted to the Procurement Office. All Food Truck invoices should be paid using the four-digit Expense Type code: "7804 Other G and A - Food Trucks".